XM SendSecure for Outlook

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Version: 2.0.0.077 (2019-11-06)

XM SendSecure for Outlook – exe (multilingual installer – typically for manual installation/update)
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XM SendSecure for Outlook – msi (English installer – typically for installation/update by group policy)
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Description

XM SendSecure for Outlook is an Add-in allowing users to securely send documents & messages directly from Outlook through the XM SendSecure service.

Among other functionalities, it integrates seamlessly with the Outlook interface (including its address book), includes a SafeBox composition form and enables the conversion of a regular email (being written) into an XM SendSecure message.
Note: XM SendSecure for Outlook is available in English, French and German.

Requirements

An XMedius Cloud account – with the XM SendSecure service enabled – is required to use this Add-in.

XM SendSecure for Outlook is compatible with Outlook 2010 and higher versions, 32-bit/64-bit.

Before installing XM SendSecure for Outlook on any computer, you must ensure that the following required items are already installed (otherwise the installation will abort):
  • .NET version 4.6.1 (minimum), and
  • VSTO Runtime (Visual Studio Tools for Office) version 10.0.31130 (minimum).

Installation

Depending on your enterprise context, you might want to install XM SendSecure for Outlook:
Important: In both cases, you must ensure to configure Outlook to always enable the "XM SendSecure for Outlook" add-in at startup (instructions provided below).

Manual Installation

  1. Download the installer through the link provided in this article – see Download.
  2. Launch the installer and follow the on-screen instructions.
    Note: It is recommended to run the installer as administrator (if you have the proper permissions) and perform the installation for all users of the computer.
  3. Select the Service Type according to your current XM SendSecure deployment: Cloud Service or On-Premises Server (ask your administrator if you are not sure).
  4. Configure the service access point:
    1. Depending on your service type:
      • Enterprise Short Name (Cloud Service): enter your cloud enterprise account unique identifier.
      • XM SendSecure URL (On-Premises Server): enter the URL of your XM SendSecure On-Premises server portal (for example: https://portal.your-domain.com/your-enterprise).
    2. Test the entered parameter to ensure its validity before starting the installation.
  5. Once the installation is complete, start (or restart) your Outlook.
  6. Configure Outlook to always enable the "XM SendSecure for Outlook" add-in at startup.

    To achieve this, go to File > Info > Manage COM Add-Ins.

You can now start to securely send documents & messages through XM SendSecure.

Installation by Group Policy

  1. Download the installer (msi) through the link provided in this article – see Download.
  2. Create a Group Policy Object (GPO).
  3. Under Computer Configuration, add a Startup script pointing to a batch file; in the folder of the startup script, you should have:
    1. The downloaded installer file:

      XM SendSecure for Outlook - {version}.msi

    2. The batch file with the following content – depending on your service type:
      • Cloud Service:
        @echo off
        pushd {network_path}\Policies\{GUID}\Machine\Scripts\Startup
        msiexec /i "XM SendSecure for Outlook - {version}.msi" ALLUSERS=1 ENTERPRISE_ACCOUNT={account} /qn
        popd
        Replace the placeholders with proper values:
        • the {network_path} of your GPO policies,
        • the {GUID} of the current GPO,
        • the {version} of the downloaded msi file, and
        • your XM SendSecure enterprise {account} (unique identifier).
      • On-Premises Server:
        @echo off
        pushd {network_path}\Policies\{GUID}\Machine\Scripts\Startup
        msiexec /i "XM SendSecure for Outlook - {version}.msi" ALLUSERS=1 SENDSECURE_SOLUTION=onpremises ON_PREMISES_PORTAL_DOMAIN={server_domain} ON_PREMISES_ENTERPRISE_ACCOUNT={enterprise} ON_PREMISES_PORTAL_URL={server_url} /qn
        popd
        Replace the placeholders with proper values:
        • the {network_path} of your GPO policies,
        • the {GUID} of the current GPO,
        • the {version} of the downloaded msi file,
        • your XM SendSecure {server_domain} (for example: portal.your-domain.com,
        • the {enterprise} (unique identifier) to which the users belong within your XM SendSecure Application (for example: your-enterprise), and
        • your XM SendSecure {server_url} (for example: https://portal.your-domain.com/your-enterprise).
  4. Under User Configuration, add Registry keys to be created/updated by the GPO – one per Outlook version supported by XM SendSecure for Outlook and currently used by your users:
    Outlook version* Hive Key Value Name Type Value
    2013 HKCU Software\Microsoft\Office\15.0\Outlook\Resiliency\DoNotDisableAddinList SendSecureOutlookAddin REG_DWORD 1
    2016 or 2019 HKCU Software\Microsoft\Office\16.0\Outlook\Resiliency\DoNotDisableAddinList SendSecureOutlookAddin REG_DWORD 1
    * No such registry key is required for Outlook 2010.

Update

Manual Update

  1. Download the new installer through the link provided in this article – see Download.
  2. Launch the installer and follow the on-screen instructions.
    Note: It is recommended to run the installer as administrator (if you have the proper permissions).
  3. Once the update is complete, start (or restart) your Outlook.

Update by Group Policy

  1. Download the new installer (msi) through the link provided in this article – see Download.
  2. In the folder of the GPO startup script initially created for first installation:
    • Paste the new downloaded file (XM SendSecure for Outlook - {version}.msi).
      Important: Keep a copy of the previous msi in case you would need to roll back the update.
    • Update the batch file's msiexec command with the name (version) of the new msi.

Change History

Version Release Date Summary

2.0.0.077

2019-11-06


  • Improved the process to save new SendSecure summary in a MS Outlook folder.

2.0.0.075

2019-06-07


  • XM SendSecure for Outlook now supports SSO using SAML 2.0 (when the Enterprise Account is configured for this).
  • The user login flow is now handled via an embedded browser within the application.
  • Other minor improvements and fixes.

2.0.0.073

2019-02-22


  • General updates to support the latest features and improvements of the XM SendSecure service update 10.
  • Name changed to "XM SendSecure for Outlook" to reflect the new service name.
  • Improved support for Outlook 2016 & 2019 and the latest Windows 2010 updates.
  • Added support for environments that use TLS 1.1 or 1.2.
  • Big file upload process improvement to avoid timeout issues.
  • Various improvements in contact & recipient management.
  • Other minor improvements and fixes.

2.0.0.045

2018-07-26


  • Improved the file upload process to allow uploading files that are still open in another application.

2.0.0.044

2018-05-30


  • Improved support of email contact formats in Convert To functionality.
  • Improved the Convert To functionality to keep the original email content until it is successfully converted into a SendSecure message.
  • Other minor improvements and fixes.

2.0.0.041

2018-03-12


  • Improved processing of recipient email addresses while converting an email into a SendSecure message.
  • Other minor improvements and fixes.

2.0.0.035

2017-12-07


  • Improved behavior when manipulating very large contact lists.
  • Outlook contact email addresses are now always preserved while converting an email into a SendSecure message.
  • Other minor improvements and fixes.

2.0.0.032

2017-10-13


  • Minor improvements and fixes in Outlook contact management.

2.0.0.029

2017-08-24


  • Sent message summaries are now properly saved in Outlook (according to local SendSecure settings) when a recipient has no display name.
  • Other minor improvements and fixes.

2.0.0.024

2017-07-19


  • SendSecure for Outlook is now compatible with 64-bit versions of Outlook 2010, 2013 and 2016.
  • Users can now select the language in which the recipients will be notified (English, French, German, Spanish, Italian or Portuguese).
  • A progress bar (with percentage) is now displayed when uploading the files attached to the secure message.
  • New options are available in local user settings to allow to:
    • Set the default language to be used for recipient notifications.
    • Enable/disable the message summary saved (by default) in Sent Items.
    • Include or not the double encryption key in this message summary.
  • Service Type can now be specified at installation to allow using SendSecure for Outlook with either of the two available SendSecure solutions: Cloud Service or On-Premises Server.
  • Other minor improvements and fixes.

1.0.0.354

2017-03-07


  • Minor improvements and fixes.

1.0.0.349

2017-01-16


  • Minor improvements and fixes.

1.0.0.344

2016-12-09


  • Prevent other third party plugins using Redemption.dll from being broken after installation of SendSecure for Outlook.
  • Draft emails are now discarded once converted to secure messages.
  • Message content sent with the Encrypt Message option are no longer displayed in the Sent Item.
  • Embedded images and URLs are now properly handled while converting an email to a secure message.
  • EULA displayed during installation is now available in French.
  • Other minor improvements and fixes.

1.0.0.328

2016-09-26


  • Initial Public Release
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