Configuring the Microsoft Office Internet Fax Service

Administrator -

Where to obtain and how to install these additional faxing tools on a workstation.

Introduction

MS Office programs include a built-in Internet Fax Service functionality allowing users to connect directly to a fax service provider that will send the fax for them.

XMediusFAX users can send faxes through XMediusFAX by selecting this feature, as long as all of the following points are true on the users computers:
  • Microsoft Office is installed.
  • The Office installation includes necessarily Microsoft Outlook, which has been configured to send emails.
  • The following Microsoft feature is installed, depending on the version of MS Office:
    • For MS Office 2007: Microsoft Office Document Imaging (MODI, installed by default and available from the MS Office installation program, under "Office Tools").
    • For MS Office 2010: the Microsoft Windows fax printer driver (installed by default on Windows Vista and Windows 7, also available on Windows 2008 through the Fax Server role).
    Note: If you have any issues finding or installing MODI or the Windows fax printer driver, please refer to the Microsoft support.
    Note: It could happen that the feature does not work because of 64-bit incompatibility, for example if MS Office 2007 would be installed on Windows 2008 64-bit.
  • Some specific configuration (described here) has been performed by an administrator.

All the tools needed to configure Microsoft Office for using the Internet Fax Service with XMediusFAX are available in the OfficeFax.zip file (see Download page).

The configuration can be done:

Installation on a Single Computer

To install the Internet Office Fax Service configuration for XMediusFAX:
  1. Download the OfficeFax.zip file (see Microsoft Office Internet Fax Service Configuration Key).
  2. Unzip the file.
  3. Make a local copy of the OfficeFaxInstall.reg file.
  4. Edit this file using a text editor:
    1. Identify the block of registry keys corresponding to the version of Microsoft Office running on this computer (2007 or 2010).
    2. In the identified block, replace the [SMTP Domain] placeholder with the appropriate string (domain name, FQDN, etc...) that your mail server will resolve to the IP address of your fax server. For example: fax.example.com
      Note: Take care to not remove any other string or character than the [SMTP Domain] placeholder.
    3. Save and close the file.
  5. Execute the modified OfficeFaxInstall.reg file.
This computer is now configured to use the Microsoft Office Internet Fax Service feature with XMediusFAX through the specified SMTP domain.

Installation by Group Policy

To be able to massively deploy the Internet Office Fax Service configuration for XMediusFAX, you need to perform the following steps including a configuration of your Active Directory:

  1. From any computer, logon with an account having administrative permissions on your Active Directory.
  2. Download the OfficeFax.zip file (see Microsoft Office Internet Fax Service Configuration Key).
  3. Unzip the file.
  4. Make a local copy of the OfficeFaxInstall.reg file.
  5. Edit this file using a text editor:
    1. In all 3 blocks of registry keys (each block corresponding to a different version of Office: 2007 or 2010), replace the [SMTP Domain] placeholder with the appropriate string (domain name, FQDN, etc...) that your mail server will resolve to the IP address of your fax server. For example: fax.example.com
      Note: Take care to not remove any other string or character than the [SMTP Domain] placeholder.
    2. Save and close the file.
  6. Configure your Active Directory as follows:
    1. Open the Active Directory Users and Computers.
    2. Select the target domain for the deployment (the domain corresponding to the targeted users).
    3. Under this domain, select an existing Organizational Unit containing targeted users and display its Properties.
      Note: All the members of this unit will be subject to the deployment.
    4. Under the Group Policy tab, create a new Group Policy Object and edit it.
    5. Select User Configuration > Windows Settings > Scripts Logon/Logoff.
    6. Display the Properties of the Logon item.
    7. Add the following files to the Logon folder (using the Show Files button):
      • OfficeFaxInstall.reg (the local one you modified with the correct SMTP domain)
      • OfficeFaxRegistryInstall.cmd (directly from the location where it was extracted)
    8. Add a new script and Browse for selecting the OfficeFaxRegistryInstall.cmd file you just added to the Logon folder.
    9. Validate and go back to the Active Directory Users and Computers main interface.
    10. Repeat all these steps for any Organizational Unit that is concerned by the deployment described here.
From now, every user registered within the Organizational Units you just edited above will get their Internet Office Fax Service feature silently configured on next logon. All these users will be able to use the feature with XMediusFAX through the specified SMTP domain.
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